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How to Apply for Commercial Fleet Card



To reduce fleet fuel costs and optimize taxation, transport-related organizations sooner or later face the need to issue fuel cards.

If it is quite simple and can be done in a few easy steps:

Step #1

  
Decide which brand of fleet fuel cards is right for you. For example, some fleet fuel cards are accepted at their gas stations so choose the one that accepts at most of the gas stations. And if the transport of your organization is refueled only at a certain station, then you need to buy exactly those cards.

 

Step # 2

Check with your supplier for the following:

What are the payment terms under the contract? Do I need to keep a fireproof amount on the account or not? This might be important. Otherwise, a situation may arise where there are funds in the account, but the cards are blocked, and the transport is without fuel. Also, you should know are there any extra charges for refueling using these cards at any gas stations? Moreover, it is important to know what discounts are provided and when refueling at which gas stations.

Request a contract with this info and read it carefully. If the contract is complicated, do not be lazy and read it several times and carefully.

Step # 3

If the first three steps are completed successfully, it remains to provide the manager with the details of your organization to fill out the contract or fill it out yourself.

Step # 4

Once you are done agreeing with the term and conditions now you have to sign the contract, fill out an application for types of fuel and limit and provide your copy to the supplier company.

Step # 5

Get a fuel card with a pin code on the terms stipulated by the contract and pay the amount to the supplier.

Step # 6

You can refuel using the commercial fleet fuel card and receive full reporting for the accounting department. Fuel is written off as an expense item.

What is a self-employed commercial fleet fuel card?

Firstly, it is a suitable tool for a business to control and manage costs. Secondly, it is an opportunity to attain extra savings on fuel and is also good for the automation of accounting. And of course, a vast network of gas stations with the finest and proven brands without any limitations!

Learn more about each benefit

All fleet fuel costs can be seen in your online personal account so don’t worry about any cheques and schemes. Therefore, it is easy for you to track which driver refueled for how much and the tank of the vehicle reflected in the traction with liters.

“Smart discount” on the fuel card for the individual entrepreneur “Full tank” will allow you to additionally receive up to 3% savings on fuel costs. Every month, software algorithms determine the network of gas stations, it can be any network, even a separate gas station without a brand at which the most fuel was purchased.


Fuel cards for individual entrepreneurs - which one is more profitable?

There is no universal system for evaluating the benefits of using fuel cards. All ratings and comparisons are mostly subjective. Therefore, to assess the benefits, it is necessary to use objective factors, which include:

  • The size of the card acceptance network and brand structure.
  • Cost of maintenance (ownership) of the card.
  • Availability of discounts, size, and duration.
  • No fuel surcharges.
  • It should have clear terms of service.
  • Check for the absence of commissions, fines, or other hidden payments.
  • Services should be provided for free to the cardholder.
  • Availability of a representative to resolve emergency issues.
  • Provision of reporting documents for accounting and tax services.
  • Fast conclusion of the contract and free delivery of cards to the company's office.


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